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Purpose of the Board
Role of Board Members
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Role of Board Members 


Membership Rules

There will only be one Principal seat holder per designated seat.

  • There will ba a named Alternate per deswignated seat to replace absent Principals.

Note: Where Alternates attend with Principals, they do not have standing at the meeting except as an observer.

Term

The board members will remain on the board until the community health study is complete or until they resign.  With regards elected officials, they will remain on the board so long as they remain elected officials and / or so long as they are selected by their constituency to be on the board.

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Membership Roles

Chairperson

The purpose of the position of Chairperson is to insure the integrity of the board's process and to represent the board to outside parties.

The Board Chair is responsible for providing leadership to the Board and co-coordinating its activities. The Chair facilitates and fosters co-operative relationships among Board members and between the Board and senior staff.

The Board Chair shall ensure that all matters relating to the Board’s mandate are brought to the attention of, and discussed by the Board.

The Chair of the Board is an ex officio member of the TWG.

The Chair may attend meetings of any committee.


Managing the Board, The Chair shall:

  • Ensure that the Board undertakes the full governance of the community health study and performs its obligations at law and to the community. 
  • Communicate with the Board in order to provide all necessary information to enable the Board to make such appropriate decisions as may be required in accordance with its mission, vision and values, 
  • Establish a Board meeting schedule in consultation with the Board,
  • Co-ordinate the development of the agenda and all appropriate information required for Board meetings and review Board minutes prior to circulation.
  • Act as an ex-officio member of all Committees,
  • Verify suthat the Board is appropriately represented at various
  • Perform such other duties as from time to time may be determined by the Board
     

Vice Chairperson

The Vice Chairperson plays the role of the Chair when absences demand. Beyond that, the role includes:

  • Setting the agenda for each meeting (in conjunction with the Secretary)
  • Monitoring board performance (collective and individual)
  • Work with the chair as a team to encourage organizational success through the management and implementation of good sound governance, regulations and processes

Secretary

The role of  Secretary is the only ex-officio officer role and has no vote on Board matters.

The responsibilities include:

  • Responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements, and to enable authorized persons to determine when, how, and by whom the board's business was conducted
  • Records minutes of meetings, ensures their accuracy, and availability, proposes policies and practices, submits various reports to the board, maintains membership records, fulfills any other requirements of a Director and Officer
  • Ensures that proper notification is given of directors' and members' meetings as specified in the bylaws
  • Manages the general correspondence of the Board of Directors except for such correspondence assigned to others.
  • Organizes meeting locations and
  • Accountable to the Board of Directors
  • Seek funding as directed by the Board
  • May be designated by the Board of Directors as one of the signing officers for certain documents
    • Sign or countersign cheques, correspondence, applications, reports, contracts or other documents on behalf of organization

Board Member

Individual board members have four tasks:

  1. Community Representation
    The Board has a special responsibility and accountability to the community to act as trustee (or stewards) on their behalf as the community health study unfolds.  The board represents the interests of the community and so must engage in two-way communication with the community.  This will be done via informal, one-on-one encounters; more formally organized town hall meetings; etc.
  2. Shape the Study
    The Board will determine the community health study questions and will shape the process, through the use of information provided by experts in the field.
  3. Process Monitoring
    The Board will monitor the study work plan and will oversee the Study Team doing the research (study) to ensure deadlines are met and that the pace of work is acceptable.
  4. Performance Monitoring
    The Board will monitor the quality of work through th eprovision of expert advice from the TWG, scientific review committee, etc.

Board members may attend the TWG meetings, scientific review committee meetings, etc. stricly as an observer. They would observe the work of the committee, but would not take part in any of the discussions, deliberations, etc.

Officers

The officers of the Board shall be: Chairperson - Warden Jim Burns, Vice Chairperson - Keith McMillan,
Secretary - Ken Dick

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